ASSISTANT FINANCE OFFICER

JOB TITTLE: ASSISTANT FINANCE OFFICER

Tenable at NGO CCR Secretariat Office in Lilongwe

REPORTING TO:  FINANCE OFFICER

ABOUT NGO CCR 

The NGO Coalition on Child Rights, hereinafter referred to as ‘NGO CCR’ is a national Coalition of NGOs and networks whose broad goal is to entrench child rights programming in all development processes in Malawi anchored under the four fundamental principles of the rights of the Child: Non-discrimination; The best interest of the child; Right to life, survival and development; and Participation within the evolving capacities of the Child. The NGO CCR’s mission is to contribute towards the promotion, respect, protection and fulfilment of children’s rights through evidence based Advocacy, Coordination, Capacity building and Research, monitoring and reporting. The NGO CCR is currently the Executive Board member of the Child Rights Networks for Southern Africa (CRNSA), which is a SADC regional level body of non-state actors for Child Rights.

The NGO CCR is also a member of ACRWC CSO Forum which is a Pan-African body of nonState Actors on Child rights and is an affiliate of the Child Rights Connect at the UN level on matters of Child Rights.

JOB PURPOSE

To support the Finance Officer in carrying out day-to-day financial transactions and record keeping, ensuring that NGO CCR maintains accurate financial records and complies with policies, donor requirements, and accounting standards.

DURATION

This is a fixed-term contract position for 4 months, with the possibility of extension based on performance and availability of funding.

KEY RESPONSIBILITIES

1. Financial Transactions & Records

• Assist in preparing payment vouchers and processing payments.
• Support in maintaining cashbooks, cheque registers, and filing of financial documents.
• Help in receipting funds and ensuring timely banking.  Assist in preparing vouchers.

2. Budget & Expenditure Monitoring

• Assist in checking that expenditures are in line with approved budgets.
• Support in monitoring liquidation of advances and reviewing receipts.
• Assist in verifying compliance with donor and organizational financial procedures.

3. Financial Reporting

• Assist in preparing monthly bank reconciliations.
• Support the Finance Officer in compiling financial data for reports.  Help in reviewing staff expense claims and supporting documents.

4. Compliance & Audit Support

• Assist in ensuring all vouchers and financial records are properly coded, complete, and filed.
• Support the Finance Officer during audits by providing documents as required.
• Help in ensuring statutory deductions (PAYE, pension, tax) are remitted on time.

COMPETENCES

• Attention to detail and accuracy
• Ability to work under supervision and meet deadlines.
• Strong integrity, confidentiality, and teamwork spirit
• Ability to work with others (diversity) and maintain a strong work relationships and networks

BEHAVIORS AND VALUES

• High integrity and accountability
• Child Safeguarding: Clean Police background checks record on Child Abuse
• Gender sensitivity and diversity
• Self and ethical awareness

QUALIFICATIONS & EXPERIENCE

• Diploma or Degree in Accounting, Finance, or related field.
• At least 1–2 years’ experience in finance/accounting (NGO experience is an added advantage).
• Basic knowledge of donor financial requirements desirable.
• Computer literacy, especially MS Excel and accounting software.
• Membership or progression towards ICAM is an advantage.

HOW TO APPLY

Qualified and interested individuals should submit cover letter and resume with 3 traceable referees  including their  latest  employer  by  email  to   the following address: ngoccrmalawi@gmail.com  or by hand delivery to following physical address: Opposite Bingu National Stadium, Behind Meru Filling Station, Street 5, New Shire, Area 49 Private Bag A225, Lilongwe, Malawi.   

APPLICATION DEADLINE: Friday 05 September 2025

NOTE:

• Please clearly indicate the POSITION TITLE AND YOUR FULL NAME as part of the Subject Line of the email.
• Only short-listed candidates will be contacted on a rolling basis.
• NGO CCR is an equal opportunity employer for suitably qualified professionals  NGO CCR does not charge any application/recruitment fees.